Institute for Stem Cell Science and Regenerative Medicine (INSTEM) has announced an official recruitment notification for the position of Project Secretariat Assistant. This comprehensive job opportunity is aimed at qualified candidates seeking to contribute to research and administrative functions within a reputable scientific institute. This detailed job description provides all necessary information regarding eligibility, application procedures, salary, and other essential aspects to facilitate applicants in their application process. Carefully review all sections to understand the role’s requirements and benefits before applying.
Job Title: Project Secretariat Assistant at INSTEM
Overview of the Role
The Institute for Stem Cell Science and Regenerative Medicine (INSTEM) invites applications for a temporary, contract-based position of Project Secretariat Assistant. The job primarily involves providing administrative, secretarial, and organizational support for various research projects within the institute. The selected candidate will be an integral part of the administrative team, responsible for streamlining communication, managing documentation, scheduling meetings, and ensuring the smooth functioning of project-related activities.
Key Details of the Vacancy
| Attribute | Information |
|---|---|
| Organization Name | Institute for Stem Cell Science and Regenerative Medicine (INSTEM) |
| Post Name | Project Secretariat Assistant |
| Total Vacancies | 1 (one) post |
| Salary/Pay Scale | ₹ 50,000 to ₹ 70,000 per month (consolidated), based on experience |
| Application Mode | Online |
| Last Date to Apply | 05 December 2025 |
| Official Website | www.INSTEM.res.in |
Eligibility Criteria
Educational Qualifications
Applicants must possess a graduate degree from a recognized university or institute with at least 55% aggregate marks. The degree should encompass relevant administrative knowledge, especially in secretarial duties, to qualify for this position.
Experience Requirements
- Minimum of five years of proven experience in administrative roles, particularly secretarial duties.
- Experience in handling correspondence, managing documentation, scheduling, and other office administration tasks.
- Proficiency in the use of personal computers, including MS Office Suite, email communication, and other relevant softwares.
Desirable Skills & Qualifications
- Excellent communication skills in English, both written and verbal.
- Experience in a computerized or networked environment within reputed academic or research institutions.
- Strong drafting and organizational skills.
- Ability to handle multitasking and work under pressure efficiently.
Age Limit
The maximum age limit for applicants is 35 years as of the closing date of application submission. Age relaxation is not specified in the notification but may be considered as per government norms if applicable.
Citizenship
Only Indian citizens are eligible to apply for this position, as per the eligibility guidelines detailed in the official notification.
Salary and Tenure
The consolidated monthly pay ranges from ₹ 50,000 to ₹ 70,000, depending on the candidate’s experience and qualification. The initial engagement will be for ten (10) months, with the possibility of extension based on performance and project requirements.
Note: This is a temporary contractual engagement under the Gates Foundation project. It does not confer any right for permanency or regular appointment within INSTEM or any other government body.
During the contract, the selected incumbent will be entitled to leave as admissible to contractual staff; however, unutilized leave cannot be encashed or carried forward.
Selection Process
Stages of Recruitment
- Written Test: The first step involves a written examination to assess the candidate’s administrative knowledge, communication skills, and proficiency with relevant software.
- Skill Test: Shortlisted candidates from the written test will undergo a skill assessment which may include drafting, correspondence handling, or computer proficiency tasks.
- Final Selection: Candidates who qualify in both stages will be shortlisted based on merit for the final selection. No interview stage is explicitly mentioned.
Application Procedure
Applicants are required to submit their applications exclusively through the official INSTEM online portal. Follow the detailed steps below to ensure proper submission:
Step-by-step Application Process
- Visit the official INSTEM job portal at https://www.instem.res.in/jobportal/.
- Login with your registered credentials or create a new account if you are a first-time applicant.
- Search for the notification titled “INSTEM/Temp (GF)/04/2025” and click to view the detailed advertisement.
- Carefully read all instructions and eligibility criteria outlined in the notification.
- Fill out the online application form with accurate details, including personal information, educational background, and experience.
- Upload scanned copies of necessary documents such as educational certificates, experience proof, ID proof, and recent photograph as per guidelines specified in the portal.
- Review the information entered and submit the application form.
- Take a printout of the submitted application form for future reference and record-keeping.
Important Dates
| Event | Date |
|---|---|
| Online Application Start Date | Immediately upon advertisement release |
| Last Date for Application Submission | 05 December 2025 |
Important Notes and Instructions
- Only applications submitted through the official portal within the prescribed deadline will be considered.
- Incomplete or improperly filled applications will be rejected without notice.
- The institute reserves the right to modify or cancel the recruitment process at any stage.
- Applicants must ensure that they meet all eligibility criteria before applying.
- This engagement is purely temporary, with no guarantee of extension or permanency.
- Selected candidates are expected to adhere strictly to INSTEM’s rules, regulations, and discipline during the tenure.
- No accommodation or official transport will be provided; candidates must arrange their own during the contract period.
- No claims for benefits such as Provident Fund, pension, gratuity, or medical allowances will be entertained under this contract.
- The appointment can be terminated with one month’s prior notice by either party.
Further Information & Official Notification
For detailed notification and instructions, applicants can refer to the official [Official Notification PDF](#). This document provides comprehensive information regarding the recruitment process, eligibility, and other procedural guidelines.
Frequently Asked Questions (FAQs)
1. What is the last date to apply for the position?
The last date for online application submission is 05 December 2025.
2. How many vacancies are available?
There is only 1 vacancy for the Project Secretariat Assistant position.
3. What is the maximum age limit for applicants?
The age limit is 35 years as of the application closing date.
4. What educational qualification is necessary?
A graduate degree with at least 55% marks from a recognized university, along with a minimum of five years of administration/secretarial experience.
5. What is the salary offered?
The consolidated monthly salary ranges from ₹ 50,000 to ₹ 70,000 depending on experience and qualification.
For additional questions or clarifications, candidates are advised to visit the official website or contact the institute through official communication channels. All updates related to this recruitment will be posted on the institute’s website only.